Eligibility and Documentary Requirements of Learners



While this Policy adheres to the basic tenet that all learners must be accepted in basic education, all public and private schools, and SUCs and LUCs offering basic education programs shall adhere to existing rules that govern the minimum eligibility and documentary requirements for enrollment in order to establish the identity of learners.


The following table presents the eligibility standards and minimum documentary requirements for each key grade level.

Level
Eligibility Standards
Documentary Requirements
Kinder
Children aged five years old by August 31st of the school year they will enroll in (DepEd Order 47, s. 2016, Omnibus Policy on Kindergarten)
> Philippine Statistics Authority (PSA)* Birth Certificate

Formerly National Statistics Office (NSO)
Grade 1
Children who have completed Kindergarten programs in DepEd accredited schools and centers
> Kindergarten Certificate of Completion
> PSA Birth Certificate
Children who are six years old and above by August 31st of the school year they will enroll in and who have not completed Kindergarten
> Result of ECCD Assessment Checklist
> PSA Birth Certificate
Children who have completed any form of Kindergarten program in non-DepEd accredited learning and day-care centers, or home-schooled learners
(DepEd Order 47, s. 2016, Omnibus Policy on Kindergarten)
> Result of PEPT or PVT
> PSA Birth Certificate
Grade 7
Grade 6 Graduate
> SF 9 Grade 6 (formerly Form 138)
PEPT Passer or A&E Test Passer
> Result of PEPT or A&E Test
> PSA Birth Certificate
Grade 11
Grade 10 Completer
> SF 9 Grade 10 (formerly Form 138)
PEPT Passer or A&E Test Passer
> Result of PEPT or A&E Test
> PSA Birth Certificate

In the absence of a PSA Birth Certificate, the parent or guardian must submit a Birth Certificate (late registration) from the local civil registrar or a barangay certification containing the basic information of the child such as:

Ø  Name of the child (first name, middle name, last name)
Ø  Name of parents
Ø  Date of birth
Ø  Sex



If the documents mentioned above are not submitted by the end of Early Registration, learners will be given until August 31st of the school year they will enroll in to produce and submit the required documents.

Submission of the learner’s Birth Certificate from the PSA or the local civil registrar or barangay certification for purposes of enrollment will only be done once during the duration of a child’s basic education. As provided in DO. 58, s. 2017 the birth certificate shall be an attachment to the learner’s permanent record.

To help ensure that learners enroll in accredited private schools, a list of DepEd accredited schools will be consolidated by the RO and shall be posted in conspicuous spaces in the SDOs and on the DepEd website.

REQUIREMENT FOR TRANSFEREES

Learners from public or private schools in the Philippines who shall transfer shall submit their SF 9 (formerly Form 138) or a letter certifying the last grade level the learner completed signed by the School Registrar. Refer to DO 54, s. 2015 for guidelines on the request and transfer of the learner’s school records.


SPECIAL CASES

In special cases, additional documents may be required for submission. Below are such cases:

Special Cases
Required Documents Upon Enrollment
Additional Requirements For Submission During The School Year
Learners from:

1. Philippine Schools Abroad (any grade level)
2. Foreign Schools Abroad
• Birth Certificate or any equivalent legal document
• Latest Report Card or any equivalent academic record
• Accepting school shall have the discretion to determine the appropriate grade level in which to place the learner (DO 26, s. 1994)
• PEPT Certificate of Rating for learners who have not completed the school year abroad, as long as three grading periods have been completed, and for learners who need grade level standards assessment
> Permanent Transcript of Records from originating school
Learners from non- DepEd accredited schools
(any grade level)
• PEPT/PVT Certificate of Rating
• Birth Certificate from the PSA or the local civil registrar, or barangay certification
> None
Balik-Aral learner (any grade level)
• SF 9 (formerly Form 138) of the last school year attended or PEPT Certificate of Rating, whichever is applicable


> Birth Certificate from the PSA or the local civil registrar, or barangay certification
A&E Elementary Level Test Passer who qualified for Grade 7
• A&E Elementary Level Certificate of Rating
A&E Secondary Level Test Passer who qualified for Grade 11
• A&E Secondary Level Certificate of Rating
Displaced learners due to on-going war/ armed conflict and very recent disasters/calamities
• Any proof of identity or any means as directed by the Central Office
> SF 9 (formerly Form 138) and/or
> Results of PEPT or A&E Test, if applicable
Read: IMPORTANT NEWS for TEACHERS (read here)


Eligibility and Documentary Requirements of Learners Eligibility and Documentary Requirements of Learners Reviewed by DepEd Click Admin on May 01, 2019 Rating: 5

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